To establish, develop, regulate, manage and operate a rationalized national port system in support of trade and national development.
QUALITY POLICY (QMS-VEC)
It is the policy of the Philippine Ports Authority to consistently provide and continually improve the quality of its port operations and services in the facilitation of vessel entrance and clearance process at the port of Ozamiz that satisfy the needs of its clients and comply with International and National Statutory and regulatory requirements
ENTRANCE FORMALITIES FOR VESSELS CALLING AT THE BASEPORT
1. Prior to the ship’s arrival, the Vessel Master or the ship’s agent transmits the advance ship and cargo information thru the Notice of Arrival (NOA) form or other faster or more practical way of transmitting information such as text message, fax or telephone call, radio message at least 48 hours before arrival of the vessel and shall also submit Vessel Information Sheet and Vessel Certificate in case of maiden voyage. The NOA shall indicate the following:
2. In applying for berth, the following are observed:.
3. The HM/HOO/DR checks the submitted documents and calls for a Berthing Meeting, if necessary. During the berthing meeting with the HM/HOO/DR, Chief Pilot, representatives of CHO and the Ship agent in attendance, the HM/HOO/DR decides on the allocation of berth or anchorage. Thereafter, the ABA is approved and issued by the HM/HOO/DR.
4. The HM/HOO/DR generates the Ship Call Number based on the approved ABA for scheduled-run and tramping vessels, except for Bay and River and non-computerized ports which could not be inputted in the system.
5. The Harbor Pilot on-duty, when required, boards the ship and maneuvers it to the allocated berth or anchorage.
6. Upon arrival of the vessel, the ship’s agent submits the following documents;
7. The vessel clearing officer fills up entrance/clearance logbook.
8. The vessel clearing officer presents the Vessel Roll Book for verification purposes. If the vessel was cleared by PPA from the last port of call, the roll book is stamped “Entrance Granted” and signed by the HM/HOO/DR.
9. The Marine Section files the NOA, approved ABA, Dangerous Cargo Manifest (when applicable). Duly signed Inward Coasting Manifest, Passenger Manifest.
10. The HM/HOO/DR updates the vessel movements in the POMS for computerized ports.
11. In case of emergencies such as maritime necessities, medical assistance, inclement weather condition and other similar occurrences, the QMS VEC procedures may not be strictly imposed.
A. For Scheduled-run and Tramping Vessels:
B. For Bay and River Vessels:
1. In the case of Non-computerized Ports:
2. For Computerized Ports, the Front-end Invoicing and Receipting System (FIRST) Module of the Management Information System (MIS) Computerization is adopted which is allows:
3. After the payment of port charges, the copy of the Official Receipt is given to the ship’s agent
1. Upon completion of cargo handling operations and other port-related services and on the basis of the information obtained from the master of the vessel, the ship’s agent notifies the HM/HOO/DR and the Harbor Pilot on Duty of the Ship’s Estimated Departure time.
11. In case of extension of departure where charges paid are not sufficient for the vessel stay time at port, the HM/HOO/DR computes corresponding additional charges.
(1) See or write
The Port Manager
(2) Fill-in the Observation Report Form (ORF)
available at the Port Operations Office