Untitled Document

By 2030, PPA shall have provided globally competitive port services in the Philippines characterized by increased productivity, efficiency, connectivity, comfort, safety, security, and environmental sustainability.


  1. Provide reliable and responsive services in ports, sustain development of communities and the environment, and be a model corporate agency of the government.
  2. Establish a mutually beneficial, equitable, and fair relationship with partners and service providers.
  3. Provide meaningful and gainful employment while creating a nurturing environment that promotes continuous learning and improvement.
  4. Establish a world-class port operation that is globally competitive adding value to the country’s image and reputation.



To establish, develop, regulate, manage and operate a rationalized national port system in support of trade and national development.


It is the policy of the Philippine Ports Authority to consistently provide and continually improve the quality of its port operations and services in the facilitation of vessel entrance and clearance process at the port of Ozamiz that satisfy the needs of its clients and comply with International and National Statutory and regulatory requirements


1. Prior to the ship’s arrival, the Vessel Master or the ship’s agent transmits the advance ship and cargo information thru the Notice of Arrival (NOA) form or other faster or more practical way of transmitting information such as text message, fax or telephone call, radio message at least 48 hours before arrival of the vessel and shall also submit Vessel Information Sheet and Vessel Certificate in case of maiden voyage. The NOA shall indicate the following:

1.1 Estimated Time of Arrival (ETA)

1.2 Nature and tonnage of cargo for discharging

1.3Other required data

In case of advance notices other than NOA form, the Vessel Master or the ship’s agent shall fill up and submit the NOA form upon ship’s arrival.   

2. In applying for berth, the following are observed:.


2.1 For scheduled-run vessels, the ship’s agent submits at least 24 hours prior to vessels arrival and 36 hours for tramping vessels the following:

2.1.1 Application for Berth/Anchorage (ABA) (3 copies for MS, Harbor Pilot, ship’s agent)

2.2 However, the ABA Form may be filed by concerned parties within sufficient time.

 2.3 For Ro-Ro Vessels engaged in Bay and River Trade, the ship agent submits the following:

Notice of Arrival (NOA) and Application for Berth/Anchorage (ABA) to be filed on a monthly basis in consideration of the frequency of their trips between the Port of Ozamiz and Port of Mukas and vice-versa at 30 minutes interval. The designated berths of the said RoRo vessels are Ro-Ro ramps no. 1 and 2.  Dockage Report and Waste On Board Vessel Information Form should be filed once daily.

3. The HM/HOO/DR checks the submitted documents and calls for a Berthing Meeting, if necessary.  During the berthing meeting with the HM/HOO/DR, Chief Pilot, representatives of CHO and the Ship agent in attendance, the HM/HOO/DR decides on the allocation of berth or anchorage.  Thereafter, the ABA is approved and issued by the HM/HOO/DR.


4. The HM/HOO/DR generates the Ship Call Number based on the approved ABA for scheduled-run and tramping vessels, except for Bay and River and non-computerized ports which could not be inputted in the system.

5. The Harbor Pilot on-duty, when required, boards the ship and maneuvers it to the allocated berth or anchorage.


6. Upon arrival of the vessel, the ship’s agent submits the following documents;

6.1 Duly signed Inward Coasting Manifest (3 copies for MS, Statistics Unit, Finance Section).

6.2 Roll Book (For Domestic Vessels)

6.3 Passenger Manifest (1 copy)

6.4 Dangerous Cargo Manifest (when applicable)

6.5 Application for Berth/Anchorage (ABA)


7. The vessel clearing officer fills up entrance/clearance logbook.

8. The vessel clearing officer presents the Vessel Roll Book for verification purposes.   If the vessel was cleared by PPA from the last port of call, the roll book is stamped “Entrance Granted” and signed by the HM/HOO/DR.


9. The Marine Section files the NOA, approved ABA, Dangerous Cargo Manifest (when applicable). Duly signed Inward Coasting Manifest, Passenger Manifest.

10. The HM/HOO/DR updates the vessel movements in the POMS for computerized ports. 


11. In case of emergencies such as maritime necessities, medical assistance, inclement weather condition and other similar occurrences, the QMS VEC procedures may not be strictly imposed.


A.   For Scheduled-run and Tramping Vessels:


1. The HM/HOO/DR updates vessel movements.

2. The Vessel Clearing Officer updates the Dockage Report and submits to HM/HOO/DR Certificate of Service Rendered by Harbor Pilot, if any.

3. The HM/HOO/DR generates computation sheet in accordance with the POMS Billing Procedure.

4. After assessment of the necessary charges, the concerned HM/HOO/DR returns the set of documents to the Vessel Clearing Officer for payment to Finance Section.

5. In the case of Shipping Lines with Guaranteed Deposits-Revolving Fund, the HM/HOO/DR generates Port Operations Invoice.

6. All vessels specified in Section H of PPA MC 03-95 are exempted from payment of required port charges.

7. In case of systems breakdown, pre-numbered manual computation sheet will be used.


B.   For Bay and River Vessels:

1.The HOO/DR reconciles the summary of previous day’s trip based on the vessel’s logbook, manifest and monitoring sheet.

2. The HOO/DR prepares billing based on the reconciled summary of trips on Bay and River tariff per PPA MC # 17-2006.

3. The HOO/DR verifies the assessment billing and affixes its signature.

4. The HOO/DR gives copy to the Shipping Agent/Finance Section for collection.


1. In the case of Non-computerized Ports:

1.1 The ColRep verifies, re-computes and checks any mathematical errors on the charges in the computation sheet forwarded by the Ship’s Agent.

1.2 If error in computation was identified, the ColRep returns the document to the Ship’s Agent for the HOO/DR  to issue a new/revised computation sheet.
    1.3 The ColRep collects the total amount based on the assessment and issues Official Receipt.

2. For Computerized Ports, the Front-end Invoicing and Receipting System (FIRST) Module of the Management Information System (MIS) Computerization is adopted which is allows:

2.1 The ColRep accesses the CS records that are subject to payment.

2.2 The HOO/DR checks if payment is either cash or Revolving Fund (RF), if cash the ColRep collects charges, generates and issues OR.
    2.3 If Revolving Fund is not sufficient, the ColRep collects additional deposit to replenish the RF and generates OR to cover the amount of replenishment.


3. After the payment of port charges, the copy of the Official Receipt is given to the ship’s agent


1. Upon completion of cargo handling operations and other port-related services and on the basis of the information obtained from the master of the vessel, the ship’s agent notifies the HM/HOO/DR and the Harbor Pilot on Duty of the Ship’s Estimated Departure time.

2. The Ship’s Agent presents the Official Receipt and submits the following documents: Duly signed Outward Coasting Manifest (For Domestic Vessel) in three (3) copies/ Outward Foreign Manifest (Foreign Vessel), Passenger Manifests in one (1) copy, Roll Book (for Domestic) to the HM/HOO/DR.  The above-mentioned documents comprise the clearance documents.

3. The HM/HOO/DR on duty checks the clearance documents identified in procedure two (2)

4. In case of violation of PPA rules and regulations, the HM/HOO/DR on duty issues Notice of Violation.  If upon verification and acceptance of the violation by the Vessel Master, corresponding administrative fine is paid prior to the vessel’s clearance. 

5. For domestic vessels, if there is no prior request for denial from the other government agencies concerned (Bureau of Health Quarantine, Plant Quarantine, Animal Quarantine, Philippine Coast Guard, Maritime Industry Authority), the HM/HOO/DR grants clearance to vessels by stamping “Port Clearance Granted per E.O. 493, Port Charges Paid and No Hold Order Received from Other Government Agencies” on all copies and pages of the Outward Cargo Manifest. 

6.  The ship’s agent affixes his signature on the Entrance/Clearance Logbook.

7. The HM/HOO/DR affixes his signature on the Entrance/Clearance Logbook and Vessel Rollbook to complete the clearance transaction.

8. In the case of foreign vessels, the HM/HOO/DR stamps “Port Charges Paid” on all copies and pages of the Outward Cargo Manifest and affixes his signature.

9. The Harbor Pilot on duty then boards the ship on the scheduled time and directs the ship out to the open sea.

10. The HM/HOO/DR segregates and distributes the documents as applicable:

    10.1Statistics Copy

       10.1.1Duly signed Inward/Outward Coasting Manifest

      10.1.2 Dangerous Goods Manifests (if any)

      10.1.3 Dockage Report

      10.1.4 Vessel Information Sheet (if Maiden voyage)

      10.1.5 Passenger Manifest (if applicable)

    10.2 Marine Section Copy

      10.2.1 Duly signed Inward & Outward Coasting Manifest

      10.2.2 Dockage Report

      10.2.3 Vessel Information Sheet (for maiden voyage)

      10.2.4 Inward Passenger Manifest (if applicable)

      10.2.5 Outward Passenger Manifest (if applicable)

      10.2.6 Dangerous Goods Manifest (if any)

    10.3 PMO Safety and Environmental Management Staff Copy

    10.3.1 Dangerous Goods Manifest (if any)

    10.3.2 Certificate of Service Rendered (SRF)

11.  In case of extension of departure where charges paid are not sufficient for the vessel stay time at port, the HM/HOO/DR computes corresponding additional charges.

12. In case of emergencies such as maritime necessities, medical assistance, inclement weather, and other similar occurrences, the vessels are exempted from payment of port charges and the Manifest is stamped “Port Clearance Granted”  with notation that port charges are exempt from payment per PPA MC 03-95.

For Complaints, Suggestions and Feedbacks

(1) See or write

The Port Manager
Philippine Ports Authority
PMO-Misamis Occidental/Ozamiz
Port Area, Ozamiz City
Contact Nos. (088) 521-0238 & 521-1538


(2) Fill-in the Observation Report Form (ORF)

available at the Port Operations Office